How to enter a supplier invoice with VAT
Enter a supplier's invoice directly: the supplier's reference number, the products with the invoiced cost, VAT, and full payment by bank transfer.
In this video
- Enter the supplier reference and products
- Add VAT 15% and check the grand total
- Record the payment and confirm in the list
Step by step
- Open Purchases and choose Add Purchase.
- Pick the supplier and type the reference number printed on their invoice.
- Add the products with the cost shown on the invoice.
- Add the 15% VAT, check that the grand total matches the supplier's invoice, and record the payment.
- Save and confirm the purchase in the list.
Why it matters
The VAT on purchase invoices is VAT you can claim back, but only when the invoice is recorded with the supplier's details and reference. Matching the grand total to the supplier's invoice catches mistakes before they reach your VAT return.
All Purchases videos
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2:10
Lesson 1
How to create a purchase order
Order goods from a supplier with a purchase order: pick the supplier, add the products and quantities, set a delivery date, and track the order until it is received.
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2:17
Lesson 2
Receiving goods against a purchase order
Receive a delivery by creating the purchase from the purchase order: the lines fill in automatically, stock goes up, VAT is added, and a part payment is recorded.
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1:53
Lesson 4
How to return goods to a supplier
Send goods back to a supplier with a purchase return, which issues a debit note against the original purchase and takes the items out of stock.
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2:20
Lesson 5
How to pay a supplier and read the ledger
Pay the balance of a supplier's purchase, confirm the purchase is marked Paid, and read the supplier ledger with every purchase and payment.
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