How to create a purchase order
Order goods from a supplier with a purchase order: pick the supplier, add the products and quantities, set a delivery date, and track the order until it is received.
In this video
- Pick the supplier and the delivery date
- Add products and quantities
- Save and send the purchase order
Step by step
- Open Purchases and choose Add Purchase Order.
- Pick the supplier and set the order date and the delivery date.
- Add the products and quantities.
- Save, then print or send the order and track it in the purchase order list.
Why it matters
A purchase order is your written commitment to the supplier: what you ordered, how many, at what price and by when. When the goods arrive you check them against it, so you pay only for what you ordered and received.
All Purchases videos
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2:17
Lesson 2
Receiving goods against a purchase order
Receive a delivery by creating the purchase from the purchase order: the lines fill in automatically, stock goes up, VAT is added, and a part payment is recorded.
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2:29
Lesson 3
How to enter a supplier invoice with VAT
Enter a supplier's invoice directly: the supplier's reference number, the products with the invoiced cost, VAT, and full payment by bank transfer.
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1:53
Lesson 4
How to return goods to a supplier
Send goods back to a supplier with a purchase return, which issues a debit note against the original purchase and takes the items out of stock.
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2:20
Lesson 5
How to pay a supplier and read the ledger
Pay the balance of a supplier's purchase, confirm the purchase is marked Paid, and read the supplier ledger with every purchase and payment.
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