Receiving goods against a purchase order
Receive a delivery by creating the purchase from the purchase order: the lines fill in automatically, stock goes up, VAT is added, and a part payment is recorded.
In this video
- Create a purchase from an existing purchase order
- Add VAT and record a payment
- Watch the stock increase
Step by step
- Open Purchases and choose Add Purchase.
- Pick the supplier and then the purchase order; its lines fill in.
- Check the quantities received, add the VAT and record any payment made.
- Save and check that the stock has gone up.
Why it matters
Receiving against the order closes the loop between what you asked for and what arrived. Stock goes up only for what was actually received, the cost of each item is recorded, and anything still missing stays open on the order.
All Purchases videos
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2:10
Lesson 1
How to create a purchase order
Order goods from a supplier with a purchase order: pick the supplier, add the products and quantities, set a delivery date, and track the order until it is received.
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2:29
Lesson 3
How to enter a supplier invoice with VAT
Enter a supplier's invoice directly: the supplier's reference number, the products with the invoiced cost, VAT, and full payment by bank transfer.
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1:53
Lesson 4
How to return goods to a supplier
Send goods back to a supplier with a purchase return, which issues a debit note against the original purchase and takes the items out of stock.
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2:20
Lesson 5
How to pay a supplier and read the ledger
Pay the balance of a supplier's purchase, confirm the purchase is marked Paid, and read the supplier ledger with every purchase and payment.
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